Privacy Policy

In accordance with the statutory provisions of data protection law (in particular the new version of the German Federal Data Protection Act (BDSG) and the European General Data Protection Regulation (GDPR)), we inform you below about the type, scope and purpose of the processing of personal data by our company. This privacy policy also applies to our websites and social media profiles. With regard to the definition of terms such as "personal data" or "processing", we refer to Art. 4 GDPR.

Name and contact details of the controller

Our controller (hereinafter "controller") within the meaning of Art. 4 (7) GDPR is:

Aeroc GmbH
Im Mediapark 5
50670 Cologne
Germany

Managing Director: Felix Nosske, Georg Sticka
E-mail address: info@aeroc.earth

Types of data, purposes of processing and categories of data subjects

Below we inform you about the type, scope and purpose of the collection, processing and use of personal data.

1. Types of data that we process

Usage data (access times, websites visited, etc.), inventory data (name, address, etc.), contact data (telephone number, e-mail, fax, etc.), content data (text entries, videos, photos, etc.)

2. Purposes of the processing pursuant to Art. 13 para. 1 c) GDPR

Optimize website technically and economically, improve user experience, make website user-friendly, handle contact requests.

3. Categories of data subjects pursuant to Art. 13 para. 1 e) GDPR

Visitors/users of the website, customers, suppliers, interested parties. The persons concerned are collectively referred to as "users".

Legal basis for the processing of personal data

Below we inform you about the legal basis for the processing of personal data:

  1. If we have obtained your consent for the processing of personal data, Art. 6 para. 1 sentence 1 lit. a) GDPR is the legal basis.
  2. If processing is necessary for the performance of a contract or in order to take steps at your request prior to entering into a contract, the legal basis is Art. 6 (1)(b) GDPR.
  3. If processing is necessary to fulfill a legal obligation to which we are subject (e.g. statutory retention obligations), Art. 6 para. 1 sentence 1 lit. c) GDPR is the legal basis.
  4. If the processing is necessary to protect the vital interests of the data subject or another natural person, Art. 6 para. 1 sentence 1 lit. d) GDPR is the legal basis.
  5. If the processing is necessary to protect our legitimate interests or those of a third party and your interests or fundamental rights and freedoms do not outweigh this, Art. 6 para. 1 sentence 1 lit. f) GDPR is the legal basis.

Disclosure of personal data to third parties and processors

We do not pass on any data to third parties without your consent. Should this nevertheless be the case, the data will be passed on on the basis of the aforementioned legal bases, e.g. when passing on data to online payment providers to fulfill a contract or due to a court order or due to a legal obligation to hand over the data for the purpose of criminal prosecution, to avert danger or to enforce intellectual property rights. We also use processors (external service providers, e.g. for web hosting of our websites and databases) to process your data. If data is passed on to the processors as part of an agreement on order processing, this is always done in accordance with Art. 28 GDPR. We select our processors carefully, monitor them regularly and have been granted the right to issue instructions regarding the data. In addition, the processors must have taken suitable technical and organizational measures and comply with the data protection regulations in accordance with BDSG n.F. and GDPR.

Data transfer to third countries

The adoption of the European General Data Protection Regulation (GDPR) has created a uniform basis for data protection in Europe. Your data is therefore primarily processed by companies to which the GDPR applies. However, if processing is carried out by third-party services outside the European Union or the European Economic Area, these must fulfill the special requirements of Art. 44 et seq. GDPR. This means that the processing takes place on the basis of special guarantees, such as the officially recognized determination by the EU Commission of a level of data protection corresponding to the EU or compliance with officially recognized special contractual obligations, the so-called "standard contractual clauses". Insofar as we obtain your express consent to the transfer of data to the USA due to the ineffectiveness of the so-called "Privacy Shield", in accordance with Art. 49 para. 1 sentence 1 lit. a) GDPR, we would like to point out the risk of secret access by US authorities and the use of the data for surveillance purposes, possibly without legal remedies for EU citizens.

Deletion of data and storage duration

Unless expressly stated in this privacy policy, your personal data will be deleted or blocked as soon as you revoke your consent to processing or the purpose for storing the data no longer applies or the data is no longer required for the purpose, unless its continued storage is necessary for evidence purposes or there are statutory retention obligations to the contrary. This includes, for example, commercial law retention obligations for business letters in accordance with Section 257 (1) HGB (6 years) and tax law retention obligations for documents in accordance with Section 147 (1) AO (10 years). If the prescribed retention period expires, your data will be blocked or deleted unless storage is still required for the conclusion or fulfillment of a contract.

Existence of automated decision-making

We do not use automated decision-making or profiling.

Provision of our website and creation of log files

  1. If you only use our website for information purposes (i.e. no registration and no other transmission of information), we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data:
    • IP address
    • Internet service provider of the user
    • Date and time of retrieval
    • Browser type
    • Language and browser version
    • Content of the retrieval
    • Time zone
    • Access status/HTTP status code
    • Amount of data
    • Websites from which the request comes
    • Operating system
    This data is not stored together with your other personal data.
  2. This data serves the purpose of user-friendly, functional and secure delivery of our website to you with functions and content as well as their optimization and statistical evaluation.
  3. The legal basis for this is our legitimate interest in data processing in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR, which also lies in the above purposes.
  4. For security reasons, we store this data in server log files for a storage period of 60 days. At the end of this period, these are automatically deleted, unless we need to retain them for evidence purposes in the event of attacks on the server infrastructure or other legal violations.

Cookies

  1. We use so-called cookies when you visit our website. Cookies are small text files that your Internet browser places and stores on your computer. When you visit our website again, these cookies provide information to automatically recognize you. Cookies also include so-called "user IDs", where user information is stored by means of pseudonymized profiles.

    A distinction is made between the following types of cookie:

    • Necessary, essential cookies: Essential cookies are cookies that are absolutely necessary for the operation of the website in order to store certain functions of the website such as logins, shopping cart or user input, e.g. regarding the language of the website.
    • Session cookies: Session cookies are required to recognize multiple uses of an offer by the same user. When you visit our site again, these cookies provide information to automatically recognize you. When you close the browser or log out, the session cookies are deleted.
    • Persistent cookies: These cookies remain stored even after the browser is closed. They are used to store the login, to measure reach and for marketing purposes. They are automatically deleted after a specified period.
    • Cookies from third-party providers (third-party cookies): Depending on your wishes, you can configure your browser settings and, for example, refuse to accept third-party cookies or all cookies. However, we would like to point out that you may then not be able to use all the functions of this website.
  2. Data categories: User data, cookie, user ID (incl. the pages visited, device information, access times and IP addresses).
  3. Purposes of processing: The information obtained in this way serves the purpose of optimizing our website technically and economically and to provide you with easier and more secure access to our website.
  4. Legal bases: If we process your personal data with the help of cookies on the basis of your consent ("opt-in"), then Art. 6 para. 1 sentence 1 lit. a) GDPR is the legal basis. Otherwise, we have a legitimate interest in the effective functionality, improvement and economic operation of the website (Art. 6 para. 1 sentence 1 lit. f) GDPR).
  5. Storage period / deletion: The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. Cookies can be deleted or deactivated at any time via your browser settings.

    Here you will find information on deleting cookies by browser:

  6. Objection and "opt-out": You can generally prevent the storage of cookies on your hard disk by selecting "Do not accept cookies" in your browser settings. You can object to the use of cookies from third-party providers for advertising purposes via a so-called "opt-out" via this American website or this European website.

Contact via contact form / e-mail / fax / post

  1. When contacting us by contact form, fax, post or e-mail, your data will be processed for the purpose of processing the contact request.
  2. The legal basis for the processing of the data is Art. 6 para. 1 sentence 1 lit. a) GDPR if you have given your consent. The legal basis for the processing of data transmitted in the course of a contact request or e-mail, letter or fax is Art. 6 para. 1 sentence 1 lit. f) GDPR.
  3. We may store your details and contact request in our customer relationship management system ("CRM system") or a comparable system.
  4. The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. We store inquiries from users who have an account or contract with us for a period of two years after termination of the contract. In the case of statutory archiving obligations, the deletion takes place after their expiry: end of commercial law (6 years) and tax law (10 years) retention obligation.
  5. You have the possibility to revoke your consent to the processing of personal data at any time in accordance with Art. 6 para. 1 sentence 1 lit. a) GDPR.

Contact by telephone

  1. When contacting us by telephone, your telephone number will be processed to process the contact request and its handling and temporarily stored or displayed in the RAM / cache of the telephone device / display. The storage takes place for liability and security reasons in order to be able to provide proof of the call and for economic reasons in order to enable a callback. In the event of unauthorized advertising calls, we block the phone numbers.
  2. The legal basis for the processing of the telephone number is Art. 6 para. 1 sentence 1 lit. f) GDPR.
  3. The device cache stores the calls for 30 days and successively overwrites or deletes old data; when the device is disposed of, all data is deleted. Blocked telephone numbers are checked annually to see whether they need to be blocked.
  4. You can prevent the telephone number from being displayed by calling with the telephone number suppressed.

Presence in social media

  1. We maintain profiles or fan pages in social media. When you use and access our profile in the respective network, the respective data protection notices and terms of use of the respective network apply.
  2. Data categories and description of data processing: usage data, contact data, content data, inventory data. Furthermore, user data within social networks is generally processed for market research and advertising purposes.
  3. Purpose of processing: communication with the users connected and registered on the social networks; information and advertising for our products, offers and services; external presentation and image cultivation.
  4. Legal basis: The legal basis for the processing of personal data is our legitimate interest pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR.
  5. Data transfer/recipient category: social network.
  6. The data protection notices of the respective networks / service providers:

Data protection for applications and in the application process

  1. Applications sent to the controller electronically or by post are processed electronically or manually for the purpose of handling the application process.
  2. We expressly point out that application documents with "special categories of personal data" according to Art. 9 GDPR (e.g. a photo that gives conclusions about your ethnic origin, religion or marital status), with the exception of a possible severe disability, which you wish to disclose of your own free will, are undesirable.
  3. The legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b) GDPR and § 26 BDSG n.F.
  4. If you are not offered a position after completion of the application process, your submitted application letter and documents will be deleted 6 months after the rejection has been sent.

Rights of the data subject

1. Objection or revocation against the processing of your data

Insofar as the processing is based on your consent in accordance with Art. 6 para. 1 sentence 1 lit. a), Art. 7 GDPR, you have the right to withdraw your consent at any time. This does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

Insofar as we base the processing of your personal data on the balancing of interests pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR, you can object to the processing.

You can object to the processing of your personal data for advertising and data analysis purposes at any time. You can inform us of your objection to advertising using the following contact details:

Aeroc GmbH
Iltisstrasse 9
50825 Cologne
Germany

Managing Director: Felix Nosske
E-mail address: info@aeroc.earth

2. Right to information

You have the right to request confirmation from us as to whether personal data concerning you is being processed. If this is the case, you have a right to information about your personal data stored by us in accordance with Art. 15 GDPR.

3. Right to rectification

You have a right to rectification of incorrect data or completion of correct data in accordance with Art. 16 GDPR.

4. Right to erasure

You have a right to erasure of your data stored by us in accordance with Art. 17 GDPR, unless statutory or contractual retention periods or other statutory obligations or rights to further storage prevent this.

5. Right to restriction

You have the right to request a restriction on the processing of your personal data if one of the conditions in Art. 18 para. 1 lit. a) to d) GDPR is met.

6. Right to data portability

You have a right to data portability in accordance with Art. 20 GDPR, which means that you can receive the personal data we have stored about you in a structured, commonly used and machine-readable format or request that it be transferred to another controller.

7. Right to lodge a complaint

You have the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority, in particular in the Member State of your place of residence, your place of work or the place of the alleged infringement.

Data security

We have taken appropriate technical and organizational security measures to protect all personal data that is transmitted to us and to ensure that we and our external service providers comply with data protection regulations. Therefore, among other things, all data between your browser and our server is transmitted in encrypted form via a secure SSL connection.

Status: 19.06.2024